--- > If you’re the meeting scheduler, consider doing away with one-hour or 45-minute meetings unless they’re mission-critical or involve many teams presenting updates. Ask yourself: Can we get everything done in 30 minutes? [How about 15?](https://www.wired.co.uk/article/15-minute-meeting-burnout) Don’t overcommit on time you set aside in the calendar. - [View Highlight](https://read.readwise.io/read/01h4azsbw2vqah07pmzykzkg18) --- > Before you send the invite, ask yourself: “Do all of these people need to be at this meeting?” You can always fill in those who aren’t in attendance with a short update, if needed. - [View Highlight](https://read.readwise.io/read/01h4azsvcs2jmnynnm4f3ymj1v) --- > The person who organized the meeting should lead the discussion and be mindful of keeping it on track and on time. If that’s you and it’s not your strong suit, assign someone else to lead the meeting. - [View Highlight](https://read.readwise.io/read/01h4aztd7d3q3mx6mxf642dn4p) --- > Let participants know in advance that the virtual meeting room will open up 10 minutes early for a “get your mic and camera working” grace period time. If possible, have someone in the meeting room to help get those kinks worked out. - [View Highlight](https://read.readwise.io/read/01h4azve3swbznr09zemz49ywp) --- > For all types of meetings, make sure there’s an agenda. Nothing makes a meeting drag longer than a lack of action items and aimless conversation. - [View Highlight](https://read.readwise.io/read/01h4azw1017sv38q43fzzccrtc) --- > put a five-minute limit (or shorter) on small talk. If a team hasn’t met in a while, some pleasantries are fine, but don’t let it derail the agenda. - [View Highlight](https://read.readwise.io/read/01h4azwjxqz6qgtfwg2m0ynwnt) --- > If participants feel rushed and are resistant to the idea of shorter meetings, remind them that time is money. You can find several [“How much is this meeting costing us?” calculators](https://debugger.medium.com/how-to-calculate-all-the-money-youre-wasting-on-meetings-342403e7f4df) that will give you a good sense of how much money long meetings waste. - [View Highlight](https://read.readwise.io/read/01h4b01zem8rnrbb6c8hw0n6md) ---